Global Budgeting And Reporting Officer
Corporate Staffing Services
Nairobi | Array | NGO
End date 28 Jul 2024
Summary of Role:
Supports and leads cost proposals for new business opportunities, analyzes and prepares financial reports, manages financial aspects of a project. Analyzes figures and implements recommendations based on finding. Guides regional project offices and project staff regarding management of financial, budgetary, and contractual issues.
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Key Responsibilities:
New Business Cost Proposal:
- Assists to develop cost proposals including budgets, narratives, and any other necessary cost forms.
- Leads local country staff on the cost proposal process.
- Ensures compliance with donor and Pathfinder requirements.
- Liaises with partner organizations.
Financial Management:
- Works with teams to track financial performance against approved budgets, key performance indicators and milestones.
- Reviews status of projects and budgets and prepares required reports.
- Guides project managers in preparing and monitoring expenses and projections.
Award Administration:
- Tracks key indicators and project spending for Pathfinder awards.
- Prepares donor required invoices and financial reports in accordance with award terms and condition.
- Maintains award data in Pathfinder’s award management system.
- Works with country office teams to develop budget revisions for existing awards.
- Provides budgetary review for sub-awards and project related procurement.
- Assists in the response of program specific financial audits.
Budgeting:
- Works with and supports country teams on any necessary budget revisions.
- Assists in the preparation of country office annual budgets.
Project forecast tracking:
- Maintains and updates project forecasts in databases and tracks budget vs actuals monthly and quarterly.
Capacity Building:
- Works with GB&R Manager to provide training to country office staff to improve financial management capacity of staff.
Compliance:
- Ensures financial management of Pathfinder award complies with Pathfinder policies and procedures and applicable donor rules and regulations.
Process Tools and Improvement:
- Supports the design, implementation, management and monitoring of award systems and processes.
Issue Escalation and Resolution:
- Communicates and/or escalates issues, including budget overruns, losses, non-compliance in a timely manner to the Finance and Administration Director for resolution.
Project Management and Participation:
- Assists or participates on cross-functional project teams.
Required Education and Work Experience:
- Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
- 4 years’ professional experience working in finance, financial monitoring, policies, and administration.
- Work experience with a multinational organization
- Proficiency in MS Word, Excel, PowerPoint
- Cost Proposals: signification experience preparing, leading, and submitting cost proposals from a variety of donors.
- Finance and Accounting Principles and Practices: Advanced knowledge of and ability to use finance and accounting principles and methods, techniques, and systems of financial management and be able to guide and implement best administrative and financial.
- Budgeting: ability to prepare and guide others in preparing budgets for projects
- Risk analysis and forecasting: proven ability to identify areas of risk, build cost assumptions and forecast financial performance.
- Financial reporting: ability to develop and deliver required financial reports in a timely manner.
- USAID: Experience with USAID rules and regulations, and other governmental and non-governmental donor agencies
- Strategic Planning: Proven ability to forecast issues in advance to prevent potential impact, both internally and externally.
- Management and Leadership: Ability to lead and direct the work of others.
- Systems and Tools: Knowledge of finance and accounting software Advanced knowledge of Serenic/Microsoft Dynamics NAV experience. Advanced knowledge of third-party software for reporting and analytics (JET)
Preferred Competence and Work Experience:
- Work experience in international Finance and Accounting in an organization of at least $50M in revenue with multiple international offices
- Work experience with Serenic/Microsoft Dynamics NAV financial systems
- Work experience with US government grants and contracts
Technology to be Used:
- Uses cellular and office phone, laptop, or desktop computer.
Travel Requirements:
- Travel required (20% or less)