Key Responsibilities:

• Calendar Management: Organize and maintain executives' schedules, ensuring efficient time management.
• Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Meeting Coordination: Schedule, prepare agendas for, and facilitate meetings, ensuring all necessary materials are available.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.
• Document Management: Prepare, review, and manage documents, reports, and presentations.
• Project Support: Assist with special projects, research, and data analysis as needed.
• Office Management: Ensure the executive office operates efficiently, handling supplies and office needs.
• Undertake other ad hoc activities that may be assigned from time to time.

Minimum Requirements:

• Ability to fluently speak French and English is mandatory.
• Bachelor’s degree in business administration, Finance, or related field preferred.
• Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a banking or financial services environment.
• Exceptional organizational and multitasking abilities, strong written and verbal communication skills, proficiency in MS Office Suite Word, Excel, PowerPoint, Outlook.
• High level of discretion and confidentiality.
• Proactive problem-solving skills.
• A positive, can-do attitude.