Job Purpose

The role holder will execute inventory planning, control, and reconciliation activities, ensuring optimal stock holding, adherence to budgetary limitations, and real-time accuracy of all inventory data within the CBK ERP system, in line with the PPADA 2015 framework.

Key Duties and Responsibilities

Inventory Planning and Stock Optimization

• Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
• Conduct analysis for demand forecasting and material requirement planning MRP based on historical consumption, and user requirements.
• Analyze stock usage patterns, lead times, and economic order quantities EOQ, providing technical reports and recommendations to the Inventory Manager for any adjustments that may be required.
• Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
• Implement and prescribe improvement to inventory management processes and procedures.

Inventory Control and Reconciliation

• Ensure the accurate and timely capture of all stock transactions receipts, issues, adjustments in the Enterprise Resource Planning ERP or Inventory Management System.
• Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
• Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged SMOD items, and preparing the necessary documentation for disposal action.
• Place replenishment orders for depleted inventory items as needed.

Operations Support

• Collaborate closely with all stores’ staff to ensure physical storage practices e.g., proper stacking, organization support stock accuracy.
• Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
• Prepare and distribute inventory levels report and consumption reports to for review by the Inventory Manager.
• Coordinate regular inventory counts and audits.
• Any other assigned roles and responsibilities.

Qualifications

• A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce Supply Chain Option from a recognized university.
• Be a Member of the Kenya Institute of Supplies Management KISM or be eligible for full membership.
• Proven hands-on proficiency in using an Enterprise Resource Planning ERP system e.g., SAP, Oracle, IFMIS modules for inventory data management and reporting.

Work Experience

• A minimum of three 3 years of demonstrated experience in a technical inventory planning, analysis, or reconciliation role.
• Working knowledge of inventory management software e.g., Oracle.