
Stores Executive – Billing & Finance Support
Flexi-personnel
Nairobi | Full Time | Consulting
Closing in 1 day from now
JOB PURPOSE
The candidate will be responsible for handling day-to-day store operations, maintaining inventory accuracy, managing billing activities, and coordinating with the finance team for seamless reporting and transactions.
ROLES & RESPONSIBILITIES
- Manage inward and outward movement of goods, ensuring proper documentation and stock accuracy.
- Maintain up-to-date inventory records, track stock levels, and raise alerts for reordering.
- Generate purchase bills, delivery challans, and goods receipt notes GRN accurately.
- Coordinate with vendors and internal teams to reconcile billing discrepancies or material issues.
- Support finance team with entry of purchase invoices, credit notes, and GST-compliant billing.
- Assist in monthly stock audits, physical verification, and reporting of discrepancies.
- Ensure that all stock items are properly labeled, stored, and easily traceable.
- Handle data entry and update ERP or store management software regularly.
- Prepare periodic reports on inventory status, billing summary, and consumption trends.
- Maintain all store records, files, and documents in an organized and auditable format.
- Collaborate with the accounts department to ensure timely vendor payments and clearances.
- Follow all safety, compliance, and process protocols related to material handling and documentation.
EDUCATIONAL QUALIFICATIONS, EXPERIENCE & SKILLS.
- Degree/Diploma in Accounting, Commerce, Business Administration, or any relevant field.
- 2–5 years of experience in stores operations with exposure to billing and basic finance.
- Knowledge of inventory control, purchase processes, and stock reconciliation.
- Proficiency in billing systems, ERP software, and MS Excel.
- Basic understanding of financial documentation such as invoices, credit/debit notes, and taxation.
- Good communication and coordination skills with vendors and internal departments.
- Ability to work independently, maintain accuracy, and meet deadlines
- Working knowledge of English and local language preferred
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