MENU
Flexi-Personnel
Stores Executive – Billing & Finance Support

Flexi-personnel

Nairobi | Full Time | Consulting

Closing in 1 day from now

JOB PURPOSE

The candidate will be responsible for handling day-to-day store operations, maintaining inventory accuracy, managing billing activities, and coordinating with the finance team for seamless reporting and transactions.

ROLES & RESPONSIBILITIES

  • Manage inward and outward movement of goods, ensuring proper documentation and stock accuracy.
  • Maintain up-to-date inventory records, track stock levels, and raise alerts for reordering.
  • Generate purchase bills, delivery challans, and goods receipt notes GRN accurately.
  • Coordinate with vendors and internal teams to reconcile billing discrepancies or material issues.
  • Support finance team with entry of purchase invoices, credit notes, and GST-compliant billing.
  • Assist in monthly stock audits, physical verification, and reporting of discrepancies.
  • Ensure that all stock items are properly labeled, stored, and easily traceable.
  • Handle data entry and update ERP or store management software regularly.
  • Prepare periodic reports on inventory status, billing summary, and consumption trends.
  • Maintain all store records, files, and documents in an organized and auditable format.
  • Collaborate with the accounts department to ensure timely vendor payments and clearances.
  • Follow all safety, compliance, and process protocols related to material handling and documentation.

EDUCATIONAL QUALIFICATIONS, EXPERIENCE & SKILLS.

  • Degree/Diploma in Accounting, Commerce, Business Administration, or any relevant field.
  • 2–5 years of experience in stores operations with exposure to billing and basic finance.
  • Knowledge of inventory control, purchase processes, and stock reconciliation.
  • Proficiency in billing systems, ERP software, and MS Excel.
  • Basic understanding of financial documentation such as invoices, credit/debit notes, and taxation.
  • Good communication and coordination skills with vendors and internal departments.
  • Ability to work independently, maintain accuracy, and meet deadlines
  • Working knowledge of English and local language preferred

Never miss a chance!

Subscribe to get latest job listings, career insights and guidance in your inbox