Key Responsibilities

• Update procurement plans and progress on the World Bank STEP system, ensuring data accuracy and timely submissions.
• Track procurement approvals within STEP and escalate any pending actions to the Procurement & Logistics Manager.
• Monitor contract implementation timelines, coordinating with logistics, finance, and technical teams to ensure timely delivery and payments.
• Prepare, compile, and upload all required procurement documentation into STEP, including advertisements, bid evaluation reports, and contract award notices.
• Liaise with the World Bank STEP Help Desk to resolve technical issues and remain informed on new system features.
• Maintain procurement records within STEP to support supervision missions and donor reporting requirements.
• Ensure all procurement processes and documentation meet World Bank compliance requirements, including the use of standard bidding documents and forms.
• Maintain a complete, accurate, and organized procurement filing system electronic and hard copy for audit readiness.
• Support suppliers and service providers during bidding, evaluation, and contract management processes in line with World Bank Procurement Regulations.
• Prepare and share regular procurement status reports and dashboard updates for the Project Management Unit PMU and World Bank supervision missions.
• Participate in procurement audits, reviews, and post-procurement evaluations, ensuring timely responses to findings.
• Coordinate closely with cross-functional teams finance, logistics, and technical staff to streamline procurement workflows.
• Uphold confidentiality, transparency, and integrity in all procurement transactions.
• Ensure compliance with organizational procurement ethics standards and World Bank guidelines.

Required Languages - English proficiency

Skills & Competencies

• In-depth knowledge of World Bank Procurement Regulations and international best practices.
• Strong proficiency in using the World Bank STEP platform.
• Excellent analytical and reporting skills, with attention to detail.
• Strong coordination, communication, and interpersonal skills for working with internal teams and external stakeholders.
• High proficiency in MS Office applications Word, Excel, PowerPoint; knowledge of procurement software is an asset.
• Fluency in English required.

Qualifications

Qualifications & Experience

• Bachelor’s degree in supply chain management, Procurement, Business Administration, or related field Master’s degree or professional certification such as CIPS preferred.
• Minimum of 5–7 years of progressive experience in procurement and supply chain management within donor-funded projects.
• Demonstrated experience working with World Bank–funded projects, specifically with STEP.
• Proven experience in preparing and managing procurement documentation EOIs, RFQs, RFPs, bid evaluation reports, contracts.
• Experience supporting donor audits, post-procurement reviews, and compliance checks.