Job Specifications
Duties and responsibilities

• Ensuring security of office equipment, documents and records;
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
• Handling protocols and confirming travel itineraries; and managing office petty cash.
• Guiding and supervising lower secretarial personnel.

Person Specifications
For appointment to this grade a candidate must have at least: -

• Diploma in Secretarial Studies, Office Management, Business Administration or any other relevant field from a recognized institution;
• Cumulative service period of six 6 years relevant work experience, three 3 years of which should have been at the grade of Assistant Office Administrator or in a comparable and relevant position;
• Been registered to a relevant professional body and in good standing;
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.