Description

The Procurement Specialist-Coffee Farms will oversee the sourcing and management of agricultural inputs, equipment, and services that support coffee farming operations. This role ensures that farm inputs are procured in a timely, cost-effective, and sustainable manner while working closely with farm managers, agronomists, and other stakeholders to optimize productivity and compliance with company and regulatory standards.

Key Responsibilities

Agricultural Input & Service Procurement

• Source and procure farm inputs such as seedlings, fertilizers, agrochemicals, irrigation equipment, protective gear, and farm machinery.
• Engage service providers for farm-related works land preparation, spraying, maintenance, transport, etc..
• Develop annual and seasonal procurement plans aligned with planting and harvesting cycles.
• Negotiate competitive pricing, favorable terms, and quality standards for all inputs.

Supplier & Market Engagement

• Build and manage relationships with suppliers, cooperatives, and agricultural service providers.
• Monitor market trends in agricultural commodities, inputs, and logistics to inform sourcing strategies.
• Prequalify suppliers and maintain a reliable database of certified, ethical, and sustainable suppliers.

Inventory, Warehousing & Distribution

• Oversee storage and distribution of farm inputs to ensure availability during planting and harvesting seasons.
• Track stock levels at farm stores, ensuring minimal wastage and accurate record-keeping.
• Support farm managers in monitoring consumption and reporting usage of inputs.

Compliance & Sustainability

• Ensure procurement aligns with agricultural standards, safety regulations, and environmental best practices.
• Drive adoption of sustainable farming practices and compliance with certifications e.g., Rainforest Alliance, Fairtrade, SA8000 etc.
• Enforce transparent, auditable, and ethical procurement processes.

Collaboration & Reporting

• Work closely with farm managers, agronomists, finance, and logistics teams to align procurement with operational needs.
• Support budgeting and cost control measures through procurement planning and reporting.
• Prepare monthly and seasonal procurement reports, including savings, supplier performance, and stock utilization.

Requirements

• Bachelor’s degree in Procurement, Agribusiness, Agriculture, Supply Chain, or related field.
• 5–7 years’ procurement experience, with at least 3 years in agricultural or agribusiness procurement.
• Strong knowledge of agricultural inputs, supply chains, and regulatory frameworks.
• Professional certification CIPS, CPSP, KISM or equivalent preferred.
• Experience with ERP/procurement systems and farm inventory management.