Entry Requirements:

An officer at this level shall report to Manager Supply Chain Management.

Duties and Responsibilities

• Coordinating procurement of goods, services and works in line with Public Procurement and Asset Disposal Act 2015 and Regulations
• Assist in crafting supply chain management strategies, policies and procedures
• Assist in review supply chain management policies and procedures
• Assist in Formulating policies that ensure maximization of value for money in procurement processes.
• Preparing, publishing and distributing procurement and disposal opportunities including invitation to tender, prequalification and expression of interest.
• Preparing and publishing notices of award and notices of tender acceptance.
• Preparing and issuing rejection and debriefing letters.
• Generating contract variations and modification to documents.
• Implementing decisions of procurement and disposal committees.
• Monitoring contracts management by the user department
• Coordinating preparation of consolidated procurement plans.
• Oversee inventory and asset management.
• Oversee disposal of obsolete and unserviceable assets
• Assist in Disposal of Forest Produce as per regulations
• Assist in drawing performance contracts for the department
• Contract negotiations
• Draft professional opinion to inform award decisions
• Ensure availability of procurement opportunities for disadvantaged groups
• Co-oordinating the receiving and opening of tender documents.
• Preparing and publishing notices of award and notices of tender acceptance.
• Preparing and issuing rejection and debriefing letters.
• Ensuring that all incoming goods, services and works are inspected and conform to the user specifications.
• Maintaining and archiving documents and records of the procurement and disposal activities for the required period.
• Providing information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures.
• Implementing the decisions of procurement and disposal committees, including coordinating all activities of these committees.
• Liaising with the Public Procurement Regulatory Authority and other bodies on matters relating to procurement and disposal.
• Preparing and submitting to the Public Procurement Regulatory Authority reports required under the...

Additional Information:

​​​​​​​Person Specifications

• Bachelors’ degree in Supply Chain Management, Commerce, Economics or any other business-related field from a recognized university.
• Masters’ degree in supply chain management from a recognized university.
• Diploma in Supply Chain Management from Kenya Institute of Supplies Management or its equivalent from a recognized institution/CIPS Final
• At least eight 8 years’ experience three 3 of which should be at supervisory level.
• A registered member of Kenya Institute of supplies Management with a practicing license.
• Certificate in senior management course lasting not less than four 4 weeks from a recognized institution.
• Proficiency in computer applications

Skills/Attributes

• Planning skills
• Supervisory skills
• Interpersonal and negotiation skills
• Strong communication and report writing skills;
• Strong Managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;