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Corporate Staffing Services
Personal Assistant To The Chief Operations Officer

Corporate Staffing Services

Nairobi | Full Time | Admin

Closing in 2 months ago

Personal Assistant Job. Admin Jobs In Kenya

Reporting to: C.O.O
Age: 30 years and above

Job description

Family Media is looking for a mature and diligent Personal Assistant to the Chief Operations Officer whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.

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Key Responsibilities:

  • Draft and prepare communication documents, such as letters, presentations and reports;
  • Write proposals for review and approval;
  • Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;
  • Monitor the manager’s email, prioritizing and responding to messages as necessary;
  • Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;
  • Organize meetings and ensure that the manager is well-prepared with necessary documents and information;
  • Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication;
  • Plan and coordinate company events and external functions;
  • Take comprehensive notes and prepare precise, well-structured minutes for meetings;
  • Carry out additional duties or tasks as may be assigned from time to time.

Key Qualifications

  • A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
  • Minimum of 5 years of continuous experience in a similar role.
  • Hands on Knowledge of Office 365 and project management softwares.
  • Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • High level of discretion and confidentiality.
  • Must demonstrate maturity and professionalism.
  • Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
  • Flexible and adaptable to changing circumstances.
  • Be trustworthy and self-driven.

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How to Apply

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