
Personal Assistant To The Chief Operations Officer
Corporate Staffing Services
Nairobi | Full Time | Admin
Closing in 2 months ago
Personal Assistant Job. Admin Jobs In Kenya
Reporting to: C.O.O
Age: 30 years and above
Job description
Family Media is looking for a mature and diligent Personal Assistant to the Chief Operations Officer whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.
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Key Responsibilities:
- Draft and prepare communication documents, such as letters, presentations and reports;
- Write proposals for review and approval;
- Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;
- Monitor the manager’s email, prioritizing and responding to messages as necessary;
- Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;
- Organize meetings and ensure that the manager is well-prepared with necessary documents and information;
- Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication;
- Plan and coordinate company events and external functions;
- Take comprehensive notes and prepare precise, well-structured minutes for meetings;
- Carry out additional duties or tasks as may be assigned from time to time.
Key Qualifications
- A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
- Minimum of 5 years of continuous experience in a similar role.
- Hands on Knowledge of Office 365 and project management softwares.
- Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
- Excellent communication and interpersonal skills.
- High level of discretion and confidentiality.
- Must demonstrate maturity and professionalism.
- Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
- Flexible and adaptable to changing circumstances.
- Be trustworthy and self-driven.
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How to Apply
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