Key Responsibilities:
Executive & Administrative Support

Act as the primary point of contact between the Director and Senior Management and internal/external stakeholders.
Manage the Director’s and Senior Management’s diary, schedule meetings, and ensure timely reminders and follow-ups.
Make local and international travel arrangements, including flights, accommodation, and ground transport.
Draft and manage correspondence, reports, briefs, presentations, and proposals.
Maintain physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval.

Office & Operations Management

Oversee minor office repairs and liaise with service providers to ensure smooth operations.
Supervise support staff when necessary and coordinate general office functions.

Communication & Meeting Management

Respond to approved and selected internal and external communication on behalf of the Director and Senior Management.
Schedule and coordinate and attend meetings; prepare agendas and take accurate minutes.
Distribute meeting notes, track action points, and ensure timely follow-ups.
Prepare briefing notes and summaries for board or strategic meetings.
Attend selected meetings on behalf of Directors and Senior Management.

Property, Investments, Finance & Utility OversightFollow up on land rates, leases, utility bills, and rental payments for company and

Director-owned properties.
Maintain a tracker for compliance dates, renewals, and financial due dates.
Assist in compiling and updating basic accounting records and expense summaries.
Organising and filing of both physical and digital personal and work related documents for Directors and Senior Management.

Field Team & Stakeholder Coordination

Track field agents’ movements and check-in/check-out logs to ensure visibility and safety.
Act as liaison in the Director’s and Senior Management absence with clients, investors, partners, and internal staff.
Coordinate updates, meeting schedules, and relay instructions effectively.

Real Estate Listings & Marketing Support

Attend viewings and complete the onboarding of new properties for Directors and Senior Management.
Handle CRM and listing updates for properties for the Directors and Senior Management.
Assist with taking down property details, preparing property descriptions, arranging for images to be taken, and documentation for listings for Directors and Senior Management.
Coordinate with the marketing team to ensure timely updates on listings and promotions
Attend selected viewings on behalf of Directors and Senior Management

Confidentiality & Professionalism

Handle sensitive company and personal information with the highest level of discretion.
Represent the Director and Senior Management professionally in all matters, upholding confidentiality and decorum.

Ad Hoc Support

Provide backup support for the front desk during unmanned periods.
Carry out additional administrative or technical tasks as may be reasonably assigned by management based on business needs.
Run personal errands for the Directors and Senior Management as required.
Offer flexible support across departments during peak periods or special projects.
Conduct research and sourcing tasks to support procurement or special initiatives involving the Directors and Senior Management.

Qualifications and Requirements:

University degree in Business Administration, Management, or related field.Minimum 3 years’ experience in a Personal Assistant, Executive Assistant, analytical or fast paced admin position or similar role.
Excellent verbal and written communication skills.
Proficiency in MS Office Suite and modern digital task management tools.
Strong organizational, multitasking, analytical and problem-solving skills.
High level of integrity, discretion, and professional conduct.
Well-presented, with good personal etiquette and interpersonal skills.
Basic accounting knowledge or experience with expense management advantage.
PA or secretarial certification is an added advantage.
Knowledge of company secretarial processes is a pl