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Corporate Staffing Services
Personal Assistant

Corporate Staffing Services

Nairobi | FULL_TIME | Admin

Closing in 4 days ago

Personal Assistant Job

Industry: Media
Reporting to: C.0.0

Family Media is looking for a mature and diligent Personal Assistant whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.

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Key Responsibilities

  • Draft and prepare communication documents, such as letters, presentations and reports.
  • Write proposals for review and approval.
  • Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately.
  • Monitor the manager’s email, prioritizing and responding to messages as necessary.
  • Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars.
  • Organize meetings and ensure that the manager is well-prepared with necessary documents and information.
  • Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication.
  • Plan and coordinate company events and external functions.
  • Take comprehensive notes and prepare precise, well-structured minutes for meetings.
  • Carry out additional duties or tasks as may be assigned from time to time.

Qualifications

  • A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
  • Minimum of 5 years of continuous experience in a similar role.
  • Should be at least 30 years and above.
  • Hands on Knowledge of Office 365 and project management softwares.
  • Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • High level of discretion and confidentiality.
  • Must demonstrate maturity and professionalism.
  • Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
  • Flexible and adaptable to changing circumstances.
  • Be trustworthy and self-driven

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How to apply

If you are up to the challenge and possess the necessary qualification and experience Click here. to upload a cover letter and updated CV on or before 30th May 2025.
Only Shortlisted candidates will be contacted.

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