
Personal Assistant
Corporate Staffing Services
Nairobi | FULL_TIME | Admin
Closing in 4 days ago
Personal Assistant Job
Industry: Media
Reporting to: C.0.0
Family Media is looking for a mature and diligent Personal Assistant whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.
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Key Responsibilities
- Draft and prepare communication documents, such as letters, presentations and reports.
- Write proposals for review and approval.
- Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately.
- Monitor the manager’s email, prioritizing and responding to messages as necessary.
- Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars.
- Organize meetings and ensure that the manager is well-prepared with necessary documents and information.
- Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication.
- Plan and coordinate company events and external functions.
- Take comprehensive notes and prepare precise, well-structured minutes for meetings.
- Carry out additional duties or tasks as may be assigned from time to time.
Qualifications
- A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
- Minimum of 5 years of continuous experience in a similar role.
- Should be at least 30 years and above.
- Hands on Knowledge of Office 365 and project management softwares.
- Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
- Excellent communication and interpersonal skills.
- High level of discretion and confidentiality.
- Must demonstrate maturity and professionalism.
- Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
- Flexible and adaptable to changing circumstances.
- Be trustworthy and self-driven
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How to apply
If you are up to the challenge and possess the necessary qualification and experience Click here. to upload a cover letter and updated CV on or before 30th May 2025.
Only Shortlisted candidates will be contacted.
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