Job Purpose

The job holder will be responsible for managing the procurement of works, goods and services and ensuring that stores are adequately stocked with user requirements as per their specifications.

Key Duties and Responsibilities

Preparing, coordinating and facilitating implementation of annual procurement plans as per the proposed and approved budget to ensure efficiency and economy in the procurement of works, goods and services;
Overseeing the tendering process in line with the Public Procurement Laws and Regulations;
Providing leadership and supervision to the procurement staff to ensure that user works goods and services are procured within the budget as per the approved requisitions;
Ensuring preparation, dispatch, opening, analysing and recommendation of quotations to the tender or procurement committee as per the threshold set in the Public Procurement & Disposal Act and applicable Regulations;
Ensuring that stocks are replenished periodically as per user requirements and re-order levels to avoid stock outs;
Preparing quotation documents by receiving specifications from users and confirming adherence to requirements as per the applicable laws;
Monitoring supplier performance to ensure that they deliver within the required period of time;
Preparing documents for deliberation, approval and award letters; and
Liaising with users to prepare framework contracts on the items that will be required for the year and preparation of quotation documents.

Key Qualifications and Experience

Bachelor’s degree in Supply Chain Management, Procurement & Logistics, Business Administration Supply Chain Management Option, Social Science or a business related field from a recognized learning institution
Master’s degree is desirable
Post graduate Diploma qualification in Supply Chain Management, Procurement & Logistics
Member of Kenya Institute of Supplies Management KISM, Chartered Institute of Procurement Supply CIPS or related professional body and in good standing
A valid practicing certificate/ license
A minimum period of 8 years working experience with at least 3 years in managerial/supervisory experience
Experience in public procurements with detailed understanding of the applicable laws and regulations is an added advantage
Management Course lasting not less than four 4 weeks
Proficiency in computer applications

Skills and Competencies