Job Summary

The Jobholder shall be responsible for the provision of the overall administrative support to the office of the Commissioner General CG

Duties & Responsibilities

• Manage the Commissioner General’s CG schedule of engagements, i.e. meetings/appointments /courtesy calls, etc.
• Liaise with internal and external stakeholders on the engagements, obtain the meeting agenda and engage the CG for confirmation.
• Review and analyse all documents channelled to the CG to ensure correctness, completeness, etc.
• Analyse invitations to identify appointments/meetings requiring attendance by the CG and engage the CG for confirmation.
• Facilitate and provide logistical support to CG’s internal/external engagements
• Oversee the Commissioner General’s travels local and international. i.e. ensuring that all travel requirements are processed in time.e.g. travel clearance, air tickets, allowance, visa, travel pack containing meeting documents and travel documents
• Review CG’s speeches, remarks, and talking notes to ensure correctness and accuracy prior to every engagement
• Coordinate CG’s media interviews, press conferences and presentations in liaison with the Public Relations team.
• Review the Office of the Commissioner General Annual Budget and Annual Procurement Plan APP for approval by the Head of Department and monitor budget utilization and recommend re-allocation of funds where necessary.
• Manage office imprest.
• Implement the following corporate initiatives in the Unit: Performance Management, Audit, Integrity, Quality Management Systems, and Risk Management.

Person Specifications

For appointment to this role, one must have:-

• A Bachelor’s degree in Business Administration, Management, Office Administration, Secretarial Management & Administration or relevant field from a recognized institution.
• A Master’s degree in Business Administration, Management, Office Administration, Secretarial Management & Administration or relevant field from a recognized institution will be an added advantage.
• Minimum of five 5 years’ relevant work experience with at least two 2 years at first-level management or a comparable position.
• A Leadership Course lasting not less than four 4 weeks from a recognized institution will be an added advantage.
• Membership in a relevant professional body will be an added advantage.

Key Competencies

• Leadership and people management skills
• Technological ability and Good decision-making capabilities
• Resilient, focused, results-oriented, with expertise in risk management and analysis
• Excellent oral and written communication, good planning, presentation, analytical and organization skills