Logistics Officer Job

Job Purpose

The Logistics Officer will be responsible for ensuring the smooth and efficient operation of the Embassy’s logistical and ICT systems. This includes managing resources, coordinating maintenance and procurement activities, and supporting the general administrative functioning of the mission.

The role requires a proactive, detail-oriented individual with strong organizational and communication skills, and a working knowledge of ICT systems. The ideal candidate is someone who thrives in a fast-paced, multicultural environment and is capable of handling a diverse range of operational tasks with professionalism and discretion

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Key Duties and Responsibilities

The Logistics Officer will report directly to the Head of Administration and will work closely with the entire embassy team. The responsibilities of this role include, but are not limited to:

Logistical Coordination

• Oversee and manage the inventory of all Embassy assets and supplies, ensuring accurate records and documentation.
• Coordinate the procurement process for goods and services, including preparing requests for quotes, liaising with suppliers, and ensuring compliance with internal procedures.
• Plan and coordinate deliveries and installations of office equipment, supplies, and other materials.
• Maintain records of maintenance and service agreements for embassy facilities and assets.
• Organize and supervise repair and maintenance work for embassy buildings, vehicles, and equipment.
• Coordinate logistics for official visits, events, and functions, including booking venues, arranging transport, and providing on-site support as needed.

ICT and Technical Support

• Serve as the first point of contact for basic ICT issues, providing technical assistance to embassy staff.
• Liaise with the central ICT department in Brussels for more advanced ICT matters or system updates.
• Monitor the proper functioning of IT equipment such as computers, printers, Wi-Fi routers, and other hardware.
• Support the setup and maintenance of embassy email accounts, shared drives, and communication platforms.
• Keep track of software licenses and ensure compliance with ICT security policies.

Administrative and Security Support

• Assist with administrative tasks such as filing, record-keeping, and preparation of internal reports.
• Support embassy staff in the execution of daily operations, especially during events or periods of high activity.
• Participate in security protocol briefings and ensure that logistics operations align with security standards.
• Coordinate with service providers and external contractors, ensuring adherence to embassy rules and procedures.

Qualifications

While specific academic or professional qualifications are not provided in the job announcement, the successful candidate is expected to demonstrate the following:

• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Technical proficiency in ICT, including familiarity with computer hardware and software systems.
• Problem-solving ability, with a keen eye for detail and a proactive approach to tasks.
• Excellent communication skills, both written and verbal.
• Discretion and integrity, particularly in handling confidential information.
• Flexibility and adaptability, especially when working in a multicultural and occasionally high-pressure environment.
• Employment Terms
• Contract Type: Local employment contract governed by Kenyan labour laws.
• Workplace: Embassy of Belgium, Limuru Road, Muthaiga, Nairobi.
• Working Hours: Full-time position with standard working hours as per embassy policy.
• Remuneration: Competitive salary and benefits package commensurate with experience and responsibilities (details available upon shortlisting).
• Start Date: To be communicated to successful candidates during the final selection phase.
• Ethical Notice
• Applicants are advised that the Embassy of Belgium never asks for any kind of payment at any stage of the recruitment or selection process. Any solicitation of payment should be reported immediately to the Embassy.

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How To Apply

Interested candidates are encouraged to apply by 01/06/2025 at 23h00.

Please ensure your application includes:

A detailed CV
A cover letter explaining your motivation and suitability for the position
Any relevant supporting documents (e.g. references, certificates)

Click here to apply