JOB PURPOSE

To provide essential support in the daily operations of the college library by assisting in the organization, circulation, and maintenance of learning resources. The Library Assistant fosters a conducive learning environment by helping students and staff access information efficiently, promoting literacy and research skills, and ensuring the library remains a well-managed, welcoming space aligned with the institution’s academic goals.

 Key Responsibilities

R1. Library Operations Support

• Assist in organizing, shelving, cataloguing, and classifying library materials.
• Manage circulation services including lending, returning, and renewing of books.
• Maintain order and cleanliness within the library space.

R2. User Assistance

• Help students and staff locate and use library resources effectively.
• Provide front-desk support and answer basic user queries.
• Guide users in the use of digital resources and library equipment.

R3. Resource Handling & Maintenance

• Support in updating inventory records of books, journals, and other materials.
• Assist in labeling, covering, repairing, or withdrawing damaged or outdated materials.
• Monitor book returns and follow up on overdue items.

R4. Library Promotions & Activities

• Help organize library displays, events, and orientations.
• Support outreach activities including newsletters or reading promotions.
• Collect user feedback and relay it to the Librarian for service improvement.

R5. Documentation & Security

• Keep accurate records of daily circulation and library usage.
• Support the safe storage and handling of library books, equipment, and confidential documents.
• Help ensure security and order in the library premises.

Other Duties and Responsibilities

• Perform any other duties as may be assigned by the management from time to time

KNOWLEDGE, SKILLS AND ABILITIES

• The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training.

Level of Education

• At least KCSE/ “O” Level or equivalent high school certificate mean grade of B-
• Diploma in Library and Information Science or related field.

Specialized Training/Professional Qualifications

• Basic knowledge of library systems and digital tools.

Competencies/Abilities/Skills Required

• Good organizational and record-keeping skills.
• Customer service orientation.
• Basic ICT skills and familiarity with library software.
• Ability to work collaboratively in a team.
• Attention to detail and high sense of responsibility.

Relevant Job Experience

• At least 1 year of experience in a library or academic institution internship or volunteer experience may be considered.