Junior Human Resource Officer Job. HR Jobs In Kenya.

Magna Credit Limited was established in January 2025 with a clear vision to empower underserved communities in Kenya through accessible and sustainable financial solutions. We recognized the urgent need for a financial services provider that could bridge the gap between traditional banking and the unique needs of individuals and small businesses in our communities. We provide reliable working capital solutions for small and micro businesses anywhere, anytime!

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Job Description

HR Administration & Employee Records Management

• Maintain accurate and updated employee records, including contracts, job descriptions, and benefits information.
• Update and manage employee master databases, ensuring data integrity and confidentiality.
• Handle HR documentation processes, including new hire paperwork, promotions, transfers, and exit formalities.
• Monitor and track employee leave balances, absenteeism records, and attendance reports.
• Maintain HR files and ensure compliance with data protection regulations.
• Process and track staff requisitions and contract renewals.

Payroll Inputs & Compensation Support

• Collect, verify, and submit payroll inputs (e.g., allowances, deductions, overtime, and bonuses) for payroll processing.
• Maintain records of salary changes, statutory deductions, pension contributions, and benefits administration.
• Assist in ensuring payroll accuracy and resolving discrepancies before final approval.
• Track employee benefits enrollment, medical schemes, and insurance claims.
• Prepare and distribute payslips and payroll reports where necessary.

Recruitment & Onboarding Support

• Coordinate job postings, CV screening, and scheduling of interviews for various business units.
• Assist in conducting reference checks, background verification, and pre-employment screening
• Facilitate onboarding of new hires, including setting up training schedules and introduction to company policies
• Maintain and update the recruitment tracker and applicant database.
• Monitor probationary periods and coordinate performance reviews for confirmation of new employees.

Employee Engagement & Welfare Initiatives

• Plan and execute staff engagement programs, including social events, wellness programs, and CSR activities.
• Track and send reminders for employee birthdays, work anniversaries, and recognition programs.
• Conduct employee pulse surveys and assist in implementing initiatives that enhance employee satisfaction.
• Provide support on mental health, wellness, and diversity & inclusion initiatives.
• Learning & Development Support
• Maintain records of employee training and development programs.
• Assist in organizing training workshops, seminars, and leadership development programs.
• Track mandatory training compliance, ensuring employees complete required courses.

Compliance & HR Policy Implementation

• Ensure HR policies and practices comply with local labor laws, employment standards, and company policies.
• Maintain and update compliance reports for statutory bodies such as the National Employment Authority and the Ministry of Labor.
• Track work permits, expatriate documentation, and legal employment requirements.
• Support internal HR audits, ensuring compliance with regulatory and company HR standards.

Separation & Exit Management

• Coordinate offboarding procedures, including exit interviews and clearance documentation.
• Track resignation trends and analyze reasons for employee turnover.
• Prepare reports on exit feedback and recommend action plans to improve retention.
• HR Systems & Digitalization
• Update and maintain HRIS (Human Resource Information Systems) for personnel records, payroll data, and recruitment tracking.
• Assist in the automation and digitization of HR processes for improved efficiency.
• Generate HR reports for management, including headcount tracking, attrition analysis, and performance tracking.

Stakeholder Support

• Work closely with finance for payroll processing and employee compensation matters.
• Support department heads in tracking leave records and workforce planning.
• Act as the first point of contact for employees regarding HR-related queries and concerns.

Cross-Functional Collaboration

• Collaborate with teams across other Business Units and contribute to projects, initiatives, or tasks that require cross-functional expertise.
• Participate in and deliver on projects or tasks assigned from other Business Units.

Requirements

Technical and Functional Skills:

• HRIS & Payroll Systems: Experience with HR software for payroll, employee records, and data tracking.
• HR Documentation & Record-Keeping: Proficiency in maintaining accurate and up-to-date employee records.
• Payroll Processing Support: Strong understanding of payroll components, deductions, and tax compliance.
• Recruitment & Onboarding Support: Ability to manage candidate tracking and hiring processes.
• Compliance & Labor Law Knowledge: Basic understanding of employment laws and regulations.
• HR Data Reporting & Analytics: Ability to generate reports on HR metrics and employee trends.
• Attention to Detail & Accuracy: Ability to maintain precise employee records and payroll submissions.
• Confidentiality & Discretion: Ability to handle sensitive employee information with integrity.
• Interpersonal & Communication Skills: Ability to interact with employees and managers professionally.
• Time Management & Multitasking: Ability to manage multiple HR tasks effectively.
• Problem-Solving & Adaptability: Quick-thinking and proactive approach to resolving HR-related issues.

Academic Qualifications

• Bachelor’s degree or diploma in Human Resource Management, Business Administration, or a related field.
• CHRP certification or pursuing HR professional certification (preferred).

Relevant Experience

• 1-2 years of experience in HR administration, payroll support, or recruitment.
• Experience in handling HR records, compliance tracking, and employee engagement.

The qualifying candidates will be offered and enabling environment, training and relevant support to ensure they shine in their role.

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How to Apply

If you believe your skills, experience and passion is a good match to the job, please send your application and CV to HR@magnacredit.co.ke with an indication of your availability and expected pay.

The application received will be acknowledged.