HUMAN RESOURCE ASSISTANT REF:VDS/03/04/25 – 1 POST
Duties And Responsibilities will entail:

• Drafting correspondences and binding documents in accordance with agreed instructions.
• Maintaining effective communication channels with other departments and directorates as well as external organizations and individuals.
• Responding to telephone inquiries, giving information to callers and routing calls to appropriate officers.
• Receiving official visitors and walk-in customers, ascertaining the nature of business and directing them accordingly.
• Receiving, sorting, recording and distributing mails, general correspondences, anddocuments to appropriate officers.
• Scheduling appointments and screening requests for meetings, synchronizing and updating appointments for the appropriate officers.
• Locating and attaching appropriate files to correspondence or queries as well as organizing filing and retrieval systems.
• Overseeing proper maintenance, storage, and retrieval of files and documents to ensure that they are accessible and secure.
• Organizing/Attending meetings and conferences and accurately record proceedings of various deliberations.
• Operating and maintaining electronic office equipment , including photocopiers, scanners and binding equipment.

Job Specifications

• Bachelor’s Degree in any of the following disciplines: Human Resource Management, Industrial Relations, Public/Business Administration Human Resource Option, or equivalent qualification from a recognized institution.
• Certificate in computer packages from a recognized institution.
• At least one year experience in a similar position in the public or private sector.
• Shown merit and ability as reflected in work performance and results.