Scope of the Consultancy

The Consultant will prepare Extension of Use Report as required by the Physical Planning Act, 2019. Further the Consultant shall undertake the following in order to achieve the Extension of Use Approval:

• Advertisement and Recommendations: The Consultant will advertise the intended Change of Use / Extension of Use
• The Consultant shall collect recommendations from members of the public and relevant line ministries, facilitated by the County Government.
• Application Initiation: The Consultant shall submit an application for the change of user using the PPA 1 form, duly signed by the physical planner.
• Public Notices: The Consultant shall facilitate the publication of notices regarding the proposed change of user / Extension of User in two daily newspapers, inviting objections from the public for a minimum period of 14 days. Further the consultant shall put up site notice on the property as required.
• Planning Brief/Report: The Consultant shall prepare a planning brief/report for the site, explaining the alignment of the change of use with planning policies and its lack of adverse effects on the land and neighbouring properties.
• Payments: The Consultant shall facilitate the payment of the required fee by Nairobi County Government, and attach the receipt to the planning brief/report as is required.
• Submission: The Consultant shall submit the planning brief/report to the County Government’s Department of Physical Planning for approval, along with any public objections received.
• Review and Resolution: The Consultant shall follow up with the County Government and address any concerns the Planning Department may raise.
• Permission Issuance: The Consultant shall follow up on the issuance of the Change Extension of use permits and provide that to the Client tp enable subsequent submission of Architectural and Structural Drawings to the County.

Consultancy Requirements

Interested Individual consultants are expected to submit the following:

Technical Proposal Not more than 30 Pages excluding annexes/attachments

• Registration as a Physical Planner.
• Up to date Physical Planning Practice License.
• The consultant should have a distinct record of delivering Change of Use / Extension of Use for construction projects in Nairobi County.
• Proof of experience in handling similar projects by providing a list of past and present clients for which the consultant conducted similar projects.
• Indicate years of experience in the field of construction, the minimum experience post registration is Ten Years 10 Years.
• Submit CVs, academic and professional certificates.
• Submit at least three Certificates of completion/recommendation letters from previous most recent clients and include contract information.
• Any other information to support your proposal.

Professional Fees Proposal

• This project will be output-based; therefore, the breakdown of professional fees should be structured in a similar manner.
• Budget should be clearly broken down and justified including estimated days of working, and expenses related to every phase.
• Be comprehensive and inclusive of all applicable taxes.
• Indicate terms and conditions of payment.