MENU
Corporate Staffing Services
Grants Coordinator

Corporate Staffing Services

Nairobi | Full Time | NGO

Closing in 1 month ago

Grants Coordinator Job. NGO Jobs In Kenya

Position overview

  • The Grants Coordinator is responsible for the timely and effective management of a multi-donor grant portfolio. This position manages all functions of the grants unit at IRC Sudan XB, inclusive of proposal development, reporting, donor compliance, and other administration.
  • The Grants Coordinator reports to the Deputy Director for Programs (DDP) The position will work closely with the program sector leads, MEAL Coordinator, Partnerships Coordinator, and finance department.
  • This is a remote position supporting work in Sudan. Periodic travel to Sudan may be required, including to remote locations.

Read More>>>5 Benefits Of Having A Professional Cover Letter

Responsibilities

Proposal Development

  • In collaboration with the DDP and HQ colleagues, proactively identify new funding opportunities by monitoring and analyzing donor strategies and funding trends.
  • Support the DDP and program sector leads in the development of new program design.
  • Prepare for and lead Go/No Go meetings for funding opportunities as required.
  • Assist in ensuring that Go/No Go discussions and program design are consistent with the SAP partnership ambition and program approach.
  • In coordination with the Partnerships Coordinator, proactively engage partners in program development efforts.
  • Ensure robust and effective representation and resourcing of IRC’s partnership strategy, approach and management in donor proposals and reports.
  • Oversee the development of all concept notes and proposals, acting as or delegating responsibility for lead writer or editor. Develop efficient process management tools for proposal development.
  • Outline and communicate clear roles and responsibilities and timelines for each department. Facilitate effective cross-departmental coordination.
  • Thoroughly review all proposal documents to ensure coherence throughout narratives, logframes, and budgets.
  • Act as focal point with HQ during proposal review, editing, and submission.
  • Ensure all proposal outputs are accurate, complete, of high quality, and submitted on time.

Grants Management

  • Act as focal point for communications with HQ on all grants administration functions.
  • Review donor agreements and coordinate their review and signature with relevant HQ offices. Coordinate the approval of pre-award spending as required.
  • Coordinate with the Partnership Lead to obtain any necessary donor approvals relating to partnerships.
  • Lead and/or support all project revisions, amendments, and budget realignments.
  • Serve as the country program expert on the facilitation of Project Cycle Meetings (PCM), including project design, opening, implementation, closing, and learning meetings.
  • Actively promote full partner participation in program delivery in the context of PCM.
  • Maintain and disseminate a regularly updated grants tracker.
  • Ensure all departmental communication with IRC colleagues and donors is constructive, clear, and organized.
  • Maintain a well-organized and comprehensive information management and grants filing system.
  • Ensure IRC’s internal Opportunity Tracking Information System (OTIS) is updated and maintained throughout the awards lifecycle
  • Participate in due diligence processes and collaborative partnership risk management as appropriate.
  • Strengthen the capacity of IRC and partner staff in grants management functions by facilitating trainings and providing targeted support as required.

Donor Compliance

  • Provide programs and operations teams with routine technical guidance to ensure that all grants are implemented in compliance with IRC and donor regulations.
  • Coordinate with HQ on specialized compliance matters as required.
  • Proactively raise potential compliance issues to senior management; work closely with HQ compliance colleagues to resolve any related concerns.
  • Disseminate existing resources on donor compliance, liaise with regional counterparts for the development and updating of compliance cheat sheets for all grants.
  • In coordination with the DDP and Advocacy Coordinator, assist in ensuring appropriate and effective IRC and donor visibility in program sites and materials.

Reporting

  • Oversee the development and delivery of all internal and external reports in collaboration with the programs, finance, and MEAL departments.
  • Maintain a comprehensive reports tracker and regularly communicate with all relevant team members about upcoming deadlines and specific report requirements.
  • Lead the production of high-quality and well-written reports which meet donor and IRC requirements.
  • Thoroughly review and confirm that all reports and supplementary documents are complete and accurate.
  • Coordinate HQ and technical unit reviews and approvals prior to donor submission.
  • Ensure strict compliance with internal and donor deadlines.

Departmental Leadership and Staff Management

  • Lead the grants unit and provide professional development opportunities for staff as needed.
  • Ensure clear delineation of roles and responsibilities and logical portfolio allocation for all team members.
  • Coordinate performance management within the department and ensure a culture of high performance through staff engagement and accountability.
  • Oversee recruitment of new staff as required. Ensure comprehensive onboarding and training for new hires.

Other

  • Other relevant duties as assigned by supervisor to further IRC programs.

Qualifications

  • Minimum of six years of experience in humanitarian grants management in a multi-donor, multi-sector working environment.
  • Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders.
  • Exceptional English writing and editing skills required. Able to draft and edit detailed technical documents for donor submission with minimal oversight.
  • Extensive experience leading the successful development of large multi-sector funding proposals.
  • Advanced skills in donor report drafting and compilation, including the coordination of inputs and across different departments.
  • In-depth knowledge of institutional donor compliance required.
  • Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
  • Previous experience in a conflict-affected or protracted crisis setting strongly preferred.

Read More>>>Godfrey Wakoli: Empowering Leaders Through Training and Growth

How to Apply

Click Here to Apply

Never miss a chance!

Subscribe to get latest job listings, career insights and guidance in your inbox