
Grants And Compliance Manager
Catholic Relief
Nairobi | Full Time | NGO / Non-Profit Associations
Closing in 1 week from now
Key Responsibilities
Grants Management & Compliance
- Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
- Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
- Track and follow up on all World Bank requests and actions throughout project implementation.
- Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
- Provide regular compliance updates and risk analysis to the project management unit.
- Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation.
Reporting & Tracking
- Establish and manage a centralized reporting system for donor deliverables and program milestones.
- Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
- Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
- Maintain documentation and records in compliance with audit and donor requirements.
Sub-Granting & Partner Oversight
- Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
- Conduct due diligence and organizational capacity assessments of potential sub-grantees.
- Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
- Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
- Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.
Capacity Building & Technical Support
- Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
- Design and deliver training sessions on donor compliance, reporting, and documentation standards.
- Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
- Foster a culture of compliance, learning, and continuous improvement within the project.
Risk Management & Continuous Improvement
- Identify and address compliance risks related to grants and sub-grants.
- Recommend and implement improvements to policies, systems, and procedures.
- Ensure the project is audit-ready at all times and coordinate audit processes as required.
- Integrate lessons learned and best practices into future grants and compliance processes.
Skills & Competencies
- In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
- Excellent analytical, risk management, and problem-solving abilities.
- Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
- Excellent communication, negotiation, and interpersonal skills.
- High proficiency in MS Office Suite Word, Excel, PowerPoint and familiarity with grant management systems; experience with World Bank reporting platforms e.g., STEP, Client Connection is an asset.
- Fluency in English required.
Qualifications
Professional Experience
- Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
- Demonstrated experience working with World Bank–funded projects.
- Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
- Experience coordinating donor audits and managing compliance documentation.
- Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
- Experience working in multi-state or fragile/conflict contexts is highly desirable.
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