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Catholic Relief
Grants And Compliance Manager

Catholic Relief

Nairobi | Full Time | NGO / Non-Profit Associations

Closing in 1 week from now

Key Responsibilities

Grants Management & Compliance

  • Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
  • Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
  • Track and follow up on all World Bank requests and actions throughout project implementation.
  • Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
  • Provide regular compliance updates and risk analysis to the project management unit.
  • Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation. 

Reporting & Tracking

  • Establish and manage a centralized reporting system for donor deliverables and program milestones.
  • Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
  • Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
  • Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

  • Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
  • Conduct due diligence and organizational capacity assessments of potential sub-grantees.
  • Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
  • Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
  • Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.

Capacity Building & Technical Support

  • Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
  • Design and deliver training sessions on donor compliance, reporting, and documentation standards.
  • Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
  • Foster a culture of compliance, learning, and continuous improvement within the project.

Risk Management & Continuous Improvement

  • Identify and address compliance risks related to grants and sub-grants.
  • Recommend and implement improvements to policies, systems, and procedures.
  • Ensure the project is audit-ready at all times and coordinate audit processes as required.
  • Integrate lessons learned and best practices into future grants and compliance processes.

Skills & Competencies

  • In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
  • Excellent analytical, risk management, and problem-solving abilities.
  • Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
  • Excellent communication, negotiation, and interpersonal skills.
  • High proficiency in MS Office Suite Word, Excel, PowerPoint and familiarity with grant management systems; experience with World Bank reporting platforms e.g., STEP, Client Connection is an asset.
  • Fluency in English required.

Qualifications

 Professional Experience

  • Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
  • Demonstrated experience working with World Bank–funded projects. 
  • Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
  • Experience coordinating donor audits and managing compliance documentation.
  • Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
  • Experience working in multi-state or fragile/conflict contexts is highly desirable.

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