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ForumCiv Kenya
Finance And Administrative Assistant

Forumciv Kenya

Nairobi | Full Time | NGO / Non-Profit Associations

Closing in 1 month ago

Job Description

Finance Support

  • Processing supplier invoices, purchase orders, expenses claims, account payments grant disbursements, payroll deductions and all other payments in close collaboration with the Finance Officer.
  • Be responsible for remitting payment advice to payees or relevant staff immediately after payments are processed.
  • Assist in posting transactions to the Agresso accounting system as guided by the Finance Officer.
  • Filing of statutory returns including but not limited to organization Income tax return, PAYE, WHIT, Housing levy, NHIF and NSSF in close collaboration with the Finance Officer
  • Responsible for timely filing and archiving of financial and administrative documents as guided by the Supervisor/Manager
  • Acting as the bank agent and an inputter to the online platform.
  • Administration Support
  • Assist in procurement processes, including filing and archiving of documents thereof.
  • Assist in assets management, ensuring all assets are tagged as provided for in the asset management routines and ensure assets are insured.
  • Minor IT support including receiving from staff broken/damaged phones and Laptops and liaising with the IT provider for repairs.
  • Minor Systems support - Monitoring to ensure the printers are in good working condition and liaising with the servicing company as needed.
  • Assist staff in operating office equipment e.g., photocopier, scanner, printer, shredder, etc.
  • Maintaining an organized and comfortable office environment, ordering and tracking office supplies, and updating inventory.
  • Other Tasks
  • Other tasks delegated by line manager.
  • Contribute to the organizational learning and development of ForumCiv in general, and of the ROESA in particular.

Requirements

ACADEMIC QUALIFICATION

  • At least a first degree in Business Administration or Finance or equivalent from a recognized university
  • At least CPA Part II or equivalent

SKILLS, EXPERIENCE AND ATTITUDE REQUIRED

  • At least two years’ work experience in a busy accounting/finance environment
  • Experience of working in the non-profit/NGO sector
  • Good command of Excel
  • Strong organizational skills and ability to coordinate and manage a diverse array of activities.
  • Excellent communication skills in English
  • Demonstrated initiative and the ability to work effectively within time constraints.
  • Ability to work effectively as part of a multicultural, international team.
  • High level of Integrity and good judgment. 

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