
Finance And Administrative Assistant
Forumciv Kenya
Nairobi | Full Time | NGO / Non-Profit Associations
Closing in 1 month ago
Job Description
Finance Support
- Processing supplier invoices, purchase orders, expenses claims, account payments grant disbursements, payroll deductions and all other payments in close collaboration with the Finance Officer.
- Be responsible for remitting payment advice to payees or relevant staff immediately after payments are processed.
- Assist in posting transactions to the Agresso accounting system as guided by the Finance Officer.
- Filing of statutory returns including but not limited to organization Income tax return, PAYE, WHIT, Housing levy, NHIF and NSSF in close collaboration with the Finance Officer
- Responsible for timely filing and archiving of financial and administrative documents as guided by the Supervisor/Manager
- Acting as the bank agent and an inputter to the online platform.
- Administration Support
- Assist in procurement processes, including filing and archiving of documents thereof.
- Assist in assets management, ensuring all assets are tagged as provided for in the asset management routines and ensure assets are insured.
- Minor IT support including receiving from staff broken/damaged phones and Laptops and liaising with the IT provider for repairs.
- Minor Systems support - Monitoring to ensure the printers are in good working condition and liaising with the servicing company as needed.
- Assist staff in operating office equipment e.g., photocopier, scanner, printer, shredder, etc.
- Maintaining an organized and comfortable office environment, ordering and tracking office supplies, and updating inventory.
- Other Tasks
- Other tasks delegated by line manager.
- Contribute to the organizational learning and development of ForumCiv in general, and of the ROESA in particular.
Requirements
ACADEMIC QUALIFICATION
- At least a first degree in Business Administration or Finance or equivalent from a recognized university
- At least CPA Part II or equivalent
SKILLS, EXPERIENCE AND ATTITUDE REQUIRED
- At least two years’ work experience in a busy accounting/finance environment
- Experience of working in the non-profit/NGO sector
- Good command of Excel
- Strong organizational skills and ability to coordinate and manage a diverse array of activities.
- Excellent communication skills in English
- Demonstrated initiative and the ability to work effectively within time constraints.
- Ability to work effectively as part of a multicultural, international team.
- High level of Integrity and good judgment.
Never miss a chance!
Subscribe to get latest job listings, career insights and guidance in your inbox