
Executive Assistant
Corporate Staffing Services
Nairobi | Full Time | Admin
Closing in 2 weeks from now
Executive Assistant Job
Description
We are seeking a dynamic and highly organized Executive Assistant to provide strategic and administrative support to the Managing Director. This role requires a proactive individual with exceptional communication skills, a strong sense of discretion, and the ability to manage multiple priorities in a fast-paced, client-facing environment.
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Requirements
- Manage the Managing Director’s calendar, including scheduling client meetings, board engagements, and travel arrangements.
- Prepare and format high-quality reports, board evaluation documents, governance training materials, and executive search briefs.
- Coordinate logistics for governance workshops, board retreats, and client engagements.
- Liaise with senior executives, board members, and candidates with professionalism and confidentiality.
- Support the end-to-end executive recruitment process, including candidate communication, interview scheduling, and documentation.
- Maintain organized digital and physical filing systems for client and project records.
- Track project timelines and deliverables, ensuring timely follow-ups and reporting.
- Draft correspondence, proposals, and presentations as needed.
Responsibilities
- Minimum 5 years of experience as an Executive Assistant, preferably in a consulting, legal, or professional services environment.
- Excellent organizational and multitasking skills with a high level of attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM or project management tools.
- Ability to handle confidential information with integrity and discretion.
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Familiarity with corporate governance principles and board operations.
- Experience supporting C-suite executives or board-level engagements.
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How To Apply
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