Executive Assistant Job

Description

We are seeking a dynamic and highly organized Executive Assistant to provide strategic and administrative support to the Managing Director. This role requires a proactive individual with exceptional communication skills, a strong sense of discretion, and the ability to manage multiple priorities in a fast-paced, client-facing environment.

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Requirements

• Manage the Managing Director’s calendar, including scheduling client meetings, board engagements, and travel arrangements.
• Prepare and format high-quality reports, board evaluation documents, governance training materials, and executive search briefs.
• Coordinate logistics for governance workshops, board retreats, and client engagements.
• Liaise with senior executives, board members, and candidates with professionalism and confidentiality.
• Support the end-to-end executive recruitment process, including candidate communication, interview scheduling, and documentation.
• Maintain organized digital and physical filing systems for client and project records.
• Track project timelines and deliverables, ensuring timely follow-ups and reporting.
• Draft correspondence, proposals, and presentations as needed.

Responsibilities

• Minimum 5 years of experience as an Executive Assistant, preferably in a consulting, legal, or professional services environment.
• Excellent organizational and multitasking skills with a high level of attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM or project management tools.
• Ability to handle confidential information with integrity and discretion.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Familiarity with corporate governance principles and board operations.
• Experience supporting C-suite executives or board-level engagements.

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How To Apply

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