
Executive Assistant
Corporate Staffing Services
Nairobi | FULL_TIME | Admin
Closing in 4 days ago
Executive Assistant Job
Roles and Responsibilities
Executive Assistant duties
- Act as the primary point of contact between the Executive and internal/external stakeholders.
- Manage the Senior Executive Team’s schedule, including calendar appointments, meetings and travel arrangements.
- Handle incoming communication, including emails and phone calls and respond on behalf of the executive when appropriate.
- Prepare and edit documents, correspondence and presentations.
- Assist in preparing for meetings, including agenda creation, documents distribution and follow-up on action points.
- Maintain confidentiality and handle sensitive information with discretion.
- Conduct daily tracking, recording and reconciliation of billable and non-billable hours for the
- Senior executive through the close monitoring of scheduled meetings on the calendar, unscheduled meetings calls and email correspondences.
- Offer high-level support to the Senior Executive team by coordinating meetings, managing follow-ups and maintaining an organised record of client contacts.
- Conduct daily reviews and preparation of documents to support the Senior Executive’s meetings and engagements scheduled for the next day and upcoming days within the week.
- Prepare meeting documents ahead of local and international business trips and liaising with the Senior Executive on post trip debriefing and actioning of meeting follow up items.
- Perform various administrative tasks, such as expense tracking and filing.
- Assist with ad-hoc projects and assignments, demonstrating flexibility and willingness to take on new responsibilities as needed.
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Research Assistant duties
- Conduct in-depth research on a wide range of topics, including industry trends, competitors and market analysis.
- Compile, analyse and present research findings in a clear and concise manner.
- Assist in the preparation of reports, presentations and documents for various projects.
- Collect and organise data, ensuring accuracy and completeness.
- Stay updated on relevant literature, journals and sources to support informed decision-making.
- Collaborate with team members to provide research support as needed.
What we are looking for
- This role will require adaptability, strong multitasking skills and good problem solving skills.
- The ability to work independently and exercise sound professional judgement is critical for this role.
- Highly organised individual with strong project management skills.
- Possesses excellent written and verbal communication skills.
- Proven experience thriving in fast-paced and demanding work environments.
- Excellent report writing skills coupled with the ability to communicate effectively through impactful presentations. Someone who demonstrates a high level of discretion and tact in managing sensitive and confidential information.
The following qualifications, experience and personal qualities are preferred:
- Bachelor’s degree in a relevant field.
- Minimum 10 years of experience in a similar role.
- Strong administrative, organisational and analytical skills.
- Professional maturity and confidentiality.
- Proven experience in research, data analysis and report preparation.
- Excellent written and verbal communication skills.
- Exceptional organisational and time management abilities.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office Suite and other relevant software and the ability to adopt new tech platforms (including AI tools).
- Must have excellent interpersonal skills.
- Must have flexibility, initiative and be reliable.
- Good problem-solving skills and an appreciation of relevant protocol.
- A commitment to the Firm’s mission and extremely strong ethical integrity.
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How to Apply
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