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Corporate Staffing Services
Executive Assistant

Corporate Staffing Services

Nairobi | FULL_TIME | Admin

Closing in 4 days ago

Executive Assistant Job

Roles and Responsibilities

Executive Assistant duties

  • Act as the primary point of contact between the Executive and internal/external stakeholders.
  • Manage the Senior Executive Team’s schedule, including calendar appointments, meetings and travel arrangements.
  • Handle incoming communication, including emails and phone calls and respond on behalf of the executive when appropriate.
  • Prepare and edit documents, correspondence and presentations.
  • Assist in preparing for meetings, including agenda creation, documents distribution and follow-up on action points.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Conduct daily tracking, recording and reconciliation of billable and non-billable hours for the
  • Senior executive through the close monitoring of scheduled meetings on the calendar, unscheduled meetings calls and email correspondences.
  • Offer high-level support to the Senior Executive team by coordinating meetings, managing follow-ups and maintaining an organised record of client contacts.
  • Conduct daily reviews and preparation of documents to support the Senior Executive’s meetings and engagements scheduled for the next day and upcoming days within the week.
  • Prepare meeting documents ahead of local and international business trips and liaising with the Senior Executive on post trip debriefing and actioning of meeting follow up items.
  • Perform various administrative tasks, such as expense tracking and filing.
  • Assist with ad-hoc projects and assignments, demonstrating flexibility and willingness to take on new responsibilities as needed.

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Research Assistant duties

  • Conduct in-depth research on a wide range of topics, including industry trends, competitors and market analysis.
  • Compile, analyse and present research findings in a clear and concise manner.
  • Assist in the preparation of reports, presentations and documents for various projects.
  • Collect and organise data, ensuring accuracy and completeness.
  • Stay updated on relevant literature, journals and sources to support informed decision-making.
  • Collaborate with team members to provide research support as needed.

What we are looking for

  • This role will require adaptability, strong multitasking skills and good problem solving skills.
  • The ability to work independently and exercise sound professional judgement is critical for this role.
  • Highly organised individual with strong project management skills.
  • Possesses excellent written and verbal communication skills.
  • Proven experience thriving in fast-paced and demanding work environments.
  • Excellent report writing skills coupled with the ability to communicate effectively through impactful presentations. Someone who demonstrates a high level of discretion and tact in managing sensitive and confidential information.

The following qualifications, experience and personal qualities are preferred:

  • Bachelor’s degree in a relevant field.
  • Minimum 10 years of experience in a similar role.
  • Strong administrative, organisational and analytical skills.
  • Professional maturity and confidentiality.
  • Proven experience in research, data analysis and report preparation.
  • Excellent written and verbal communication skills.
  • Exceptional organisational and time management abilities.
  • High level of attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite and other relevant software and the ability to adopt new tech platforms (including AI tools).
  • Must have excellent interpersonal skills.
  • Must have flexibility, initiative and be reliable.
  • Good problem-solving skills and an appreciation of relevant protocol.
  • A commitment to the Firm’s mission and extremely strong ethical integrity.

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How to Apply

Click Here to Apply

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