Executive Assistant Job

Industry: Media,
Gross Salary: Kshs 100-110k,
Reporting to: C.O.O

Our client is a leading Kenyan media house. They seek to hire an Executive Assistant whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the operations of the COO’s office.

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Key Responsibilities:

• Draft and prepare communications, such as letters, presentations and reports;
• Write proposals for review and approval;
• Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;
• Monitor the manager’s email, prioritizing and responding to messages as necessary;
• Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;
• Organize meetings and ensure that the manager is well-prepared with necessary documents and information;
• Plan and coordinate company events and external functions;
• Take comprehensive notes and prepare precise, well-structured minutes for meetings.
• Conduct research and compile reports, presentations, and briefs for meetings.
• Handle confidential information with integrity and discretion.
• Act as a liaison between the executive and other departments, stakeholders, or clients.
• Monitor deadlines and manage priorities to ensure the executive’s schedule runs smoothly.
• Support personal tasks for the executive as needed (e.g., personal scheduling, travel, errands).
• Represent the C.O.O in events
• Carry out additional duties or tasks as may be assigned.

Key Qualifications

• A degree in Business Administration/Office Management/Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
• Minimum of 3 years of continuous experience in a similar role.
• Experience working in a Christian based organization will be an added advantage
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High level of discretion and confidentiality.
• Must demonstrate maturity and professionalism.
• Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
• Flexible and adaptable to changing circumstances.
• Be trustworthy and self-driven.

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How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Executive Assistant-Media) to vacancies@corporatestaffing.co.ke before 30th May 2025.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying