Executive Assistant Job. Admin Jobs In Kenya

Overview

Applications are invited from appropriately qualified candidates for the position of Executive Assistant (Ref No 005) in the Administration Department. The position is open to both Internal and External candidates.

Purpose

To provide indispensable support to the Country Chief Executive’s Office (CCEO), ensure effective and efficient coordination of activities in the CCEO office. This is achieved by maintaining/scheduling appointments, responding to routine correspondence/enquiries and management reporting.

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Key Deliverables:

• Provide administrative support to pertaining to the CCEO’s Office.
• Prioritize and draft correspondence and documentation including minutes, agendas, project notes, presentations and administration procedures, manage complex diary and travel arrangements for the CCEO.
• Ensure the efficient handling of mails while maintaining confidentiality, accuracy and efficiency.
• Provide executive support to the CCEO, coordinating events and business continuity, ensuring that allocated programmes of work and responsibilities are delivered effectively to time, to standard and to budget, with both internal and external partners, and acting as a key point of contact for advice and support to others.
• Scheduling appointments in order to ensure that all necessary arrangements are made and that all appropriate people are available to meet at the scheduled time and place.
• Manage the provision and dissemination of confidential and sensitive information to and from the CCEO’s office.
• Supporting coordination of meetings, workshops and events.
• Carry out market intelligence on a monthly basis for the CCEO;
• Independently compose correspondence in order to respond to administrative office inquiries using own knowledge of office policies and procedures.
• Take type and distribute minutes of meetings to all participants in order to provide a written summary of key points covered in meetings.
• Provide management reports to the CCEO in support of Operational Efficiency.
• Support the CCEO in daily monitoring of operational efficiency through our core system and advise on areas of lapses and improvement for management decisions to be made
• Coordinating workflow efficiency between the CCEO’s office and other units.

Key Competencies

• Excellent communication and presentation skills
• Good analytical skills
• Problem-solving skills
• Excellent interpersonal skills
• Excellent customer care skills

Academic Background & Relevant Qualifications

• A Bachelor’s degree in Business Administration/BCOM or its equivalent from a recognized institution.
• Professional qualifications in the insurance management industry are preferable.
• At least 5 Years and above in a busy office environment preferably an Insurance environment or working as a personal assistant to corporate level executive in a reputable firm
• Must be between 27-35 years of age.
• Excellent report writing skills with working knowledge of MS Excel, MS Word, MS Power Point.

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How to Apply

If you are qualified and seeking an exciting new challenge, please apply via
ke-vacancies@mua.co.ke
quoting the Job Reference Number and Position by 11th April 2025.
Only shortlisted candidates will be contacted.