
Executive Assistant
Equity Bank Kenya
Nairobi | Full Time | Banking / Financial Services
Closing in 2 days from now
- The Executive Assistant EA will provide high-level administrative, coordination, and stakeholder support to the Group EPMO Director and the wider EPMO team. This role requires a highly organized, proactive, and resourceful individual who can handle executive-level responsibilities while also assisting Project Managers in project coordination activities. The EA will act as a central point of contact for stakeholders, support project governance processes, and ensure smooth day-to-day operations within the EPMO.
Responsibilities:
- Executive & Administrative Support
- Provide executive assistance to the Group EPMO Director, including calendar management, travel arrangements, correspondence, and meeting preparation.
- Draft, review, and format reports, presentations, and communications for senior stakeholders, EXCO, and the Board.
- Maintain confidentiality and handle sensitive information with discretion.
- Team & Stakeholder Coordination
- Serve as the first point of contact for EPMO stakeholders, ensuring clear communication and timely responses.
- Coordinate cross-functional engagements between the EPMO and business units.
- Organize workshops, governance meetings, and project steering committees, including agenda preparation and minute-taking.
- Project Coordination Support
- Support Project Managers in project tracking, documentation, and reporting.
- Assist in updating project plans, risk registers, action logs, and benefits registers under PM guidance.
- Follow up with project owners and stakeholders on deliverables to ensure timelines are met.
- Consolidate project updates into EPMO dashboards and management reports.
- Governance & Reporting
- Help prepare materials for project governance forums, ensuring accuracy and timeliness.
- Support monitoring of compliance with EPMO processes, templates, and standards.
- Coordinate the collation and submission of monthly and quarterly EPMO reports.
- Office & Knowledge Management
- Maintain EPMO knowledge repositories, documentation libraries, and SharePoint/PMO tools.
- Ensure smooth day-to-day operations of the EPMO office, including logistics and communications.
- Provide support to the broader EPMO team to drive collaboration and productivity
Qualifications/Certifications:
- Bachelor’s degree in Business Administration, Project Management, or related field.
- 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
- Exposure to project management or PMO environments is highly desirable.
- Strong proficiency in MS Office Suite Word, Excel, PowerPoint, Outlook and project tools e.g., MS Project, SharePoint, Smartsheet.
- Excellent organizational, time management, and multitasking skills.
Experience:
- 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
- Exposure to project management or PMO environments is highly desirable.
- Strong proficiency in MS Office Suite Word, Excel, PowerPoint, Outlook and project tools e.g., MS Project, SharePoint, Smartsheet.
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