Job Purpose

• Responsible for management of records and ensuring the security of information including effective handling, storage, retrieval, disposition and ensuring compliance with legal and regulatory standards

Job Description

• Receiving mails, sorting, opening, recording, date stamping and dispatch of all incoming and outgoing mails;
• Opening, folioing and closing general files and personnel files
• Classifying, filing and storage of records into subject files;
• Retrieving a n d disseminating information, records and files to action officers and users;
• Protecting all records from loss by tracking their movement and ensuring files are returned for safe storage;
• Filing, arranging a n d storage of all records in accordance with the subject area to aid easy retrieval;
• Protecting records from loss, theft, alterations, destruction and unauthorized access;
• Providing reference codes for all correspondences generated from the authority;
• Gathering, reference and store documents from external sources; and
• Performing any other lawful duty as may be assigned from time to time.

Job Specifications
For appointment to this grade, an officer must have:

• A Diploma in any of the following: Archives and Records Management, Records Management, Information Management, Information Science/Studies or any other relevant and equivalent qualifications from a recognized Institution;
• Be proficient in computer applications.