Job Summary

The Administrative Assistant will support the AKILI study at IHD with administrative tasks and processes, for effective and efficient operations. AKILI is a study on genetic characterization of attention deficit hyperactivity disorder ADHD in the Kenyan and South African populations.

Responsibilities

• Providing high-level administrative support to the AKILI study team.
• Raising payment requests with all the required documentation and following up with various departments for smooth and efficient issuance of contracts and payments.    
• Compiling the project’s documents such as quarterly work plans and following through to make sure all the support needed is mapped and provided appropriately. 
• Organizing, scheduling, and taking minutes of necessary meetings and following up on the execution of action points. 
• Flagging action items requiring the immediate attention of the AKILI team 
• Liaise with other departments e.g., Finance, HR, travel, and procurement to tracking requests placed on behalf of the team.

Requirements

• A diploma in business management, commerce, project planning, and management, or a related field.

Relevant Experience.

• Experience supporting a research project 
• Experience in drafting and presenting basic project reports 
• Proficient with Microsoft Office and familiarity with online document storage platforms such as OneDrive and Dropbox  
• Experience working in a multicultural setting

Personal Characteristics

• Excellent interpersonal skills and communication skills and a meticulous approach to documentation
• Fluency in English and Kiswahili
• Ability to work with minimal supervision and meet tight deadlines
• Self-starter with the ability to work in a fast-paced environment 
• Flexibility and adaptability 
• Time management skills
• Creative problem solver
• Strong attention to detail/listening skills
• Excellent computer literacy
• Organizational and planning skills
• Must possess a cheerful work attitude and be able to foster a positive team for both internal and external stakeholders for IHD