
Administrative Assistant
Bondo Technical And Vocational College
Nairobi | Full Time | Education / Teaching
Closing in 6 days ago
Duties and responsibilities
- Supervise, mentor and monitor their performance junior secretarial staff and clerical officers.
- Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timely
- Organize administration records and correspondence to ensure quick access to required information/ documents
- Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.
- Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized persons
- Receive telephone calls to. ensure calls are transferred to respective office
- Maintain security and confidentiality of office records, documents and equipment
- Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries
- Record dictation in shorthand and transcribe it into a written comprehensive form
- Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office
- Undertake correspondence for the principal as requested and as appropriate
- Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices
- Prepare for committee meetings such as the Council/BOG meetings
- Control and Manage the hospitality budget
- Provide input for hospitality budget during the budgeting process
Responsibility for physical assets
- Computer
- Extension telephone
- Printer
- Fax Machines
Nature of decision making
- Analytical Decision
- Operational decision
Academic Qualification and Work Experience
- Must have completed Single and group stage II, with a pass in the following: CPD 1, Communication Skills I, Office Practice I, Commerce II, Secretarial Il, commerce H, Shorthand
- Computer literate
- One year relevant experience from a reputable institution
Skills required
- Communication skills
- Interpersonal skills
- Report writing skills
- Team building skills
- Problem Solving skills
- Organizational skills
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