Job Specification

This is the entry grade for degree holders into this cadre. A staff at this level will work under direct supervision of a Senior Officer.

Duties and responsibilities

• Assisting in Preparing payment vouchers for suppliers;
• Processing imprests and travel advances for staff;
• Supervision of cash collections and banking balancing and reconciling cash books daily including balancing and reconciling cash books on a daily basis;
• Verifying posting of payments and receipts in the cashbook for accuracy;
• Providing safe custody of payment vouchers and approved journal;
• Preparing and updating creditors, debtors and general ledgers;
• Ensuring statutory deductions are remitted on time;
• Verifying amount billed as per relevant regulation;
• Debt collection and follow-up in liaison with relevant Department/Officers;
• Responding to debtor queries;
• Reconciling and distribution of debtors’ statements;
• Providing debt collection report on outstanding debts;
• Liaising with customers to provide billing information and support to facilitate swift payment of invoices due to the KDC;
• Maintaining file of disputed invoices;
• Preparing Monthly Corporation Accounts Reconciliations;
• Responding to suppliers’ queries on payments status in liaison with user departments and the Supply Chain Department;
• Billing of vendor invoices and processing of vendor payment vouchers;
• Liaising with other officers in handling supplier queries;
• Reconciliation of vendor accounts before any payment;
• Maintenance of disputed vendor invoice file;
• Processing of statutory deductions payments. VAT, Withholding tax etc.
• Supervise stock take and reconciliation.
• Reconcile general ledger expense accounts.
• Preparation and maintenance of accurate prepayments, accruals and provision schedules.
• Liaising with Human Resource & Corporation Secretary on Directors and Staff payments status.
• Processing staff imprests, surrenders and claims.
• Preparation of payroll payment vouchers.
• Management of Directors payments and PAYE.
• Preparation of Directors cost breakdown.
• Reconciliations of Directors and Staff accounts.
• Preparation of overdue Staff and Director Debt reports.
• Performing bank transfers and banking.
• Reconciliation of all employee cost ledger accounts.
• Digitizing Imprests and Imprest Surrender documents.

Personal Specifications

For appointment to this grade, an officer must have;

• Bachelor’s degree in Commerce, Business Management, Business Administration Accounting or Finance option or other relevant and equivalent qualifications from a recognized institution.
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six of the Constitution.