Overall purpose of the job

Reporting to the Principal Accountant, the incumbent will assist in the implementation of finance and accounts policies, procedures and processes.

Job specifications duties

The specific duties and responsibilities of the officer will entail assisting in: -

• Co-ordination of cash office operations by daily checking of the petty cash book postings in the accounting system for accurateness;
• Preparing and submitting financial statements and reports to provide regular updates of the institutions financial position;
• Ensuring compliance with Income Tax Act, VAT Act and that all taxes are timely paid;
• Reviewing of postings to the general ledger for completeness, accuracy and conformity to IPSAS AND GAAPS;
• Reviewing of journal entries specifically salaries, Deferred income and Depreciation to ensure accurate amounts have been inputted;
• Managing and controlling accounts payables by verification of payments to suppliers and contracted professionals to ensure their ledgers are up to date;
• Ensuring accurate posting of supplier’s invoices and payment vouchers in the accounting system by daily reconfirming the postings for ease of General Ledger reconciliation;
• Ensuring bank reconciliations are done by 10th of the following month to enable in depth review and resolution of reconciling items;
• Maintaining of ledger accounts by daily posting of related transactions that will assist in preparation of final accounts;
• Checking accuracy of transactions including payments and receipts to ensure financial prudence;
• Ensuring timely responses to both internal and external audit queries so as to get a good audit report;
• Maintaining and updating fixed assets register to reflect the correct position for informed management;
• Ensuring timely payroll statutory returns to relevant authorities;
• Examination of payment vouchers against budgetary allocation;
• Preparing of cash flow forecast;   
• Preparing and submit statutory deductions so as to avoid penalties from non-remittance and late remittance of the same to comply with statutory obligation;
• Ensuring safe custody of all Accountable Documents through lockable safes to avoid fraud through manipulation of old records;
• Preparing monthly payroll journals and ensuring they are filed and captured in the accounting system; and
• Ensuring transactions are properly recorded and accurately entered into the computerized accounting system.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Bachelor Degree in Accounting, Finance or Business Administration Finance or Accounting option from a recognized institution;
• Fulfilled the requirements of Chapter six of the Constitution; and
• Proficiency in Computer Applications and Accounting Packages.