Overall purpose of the job

Reporting to the Principal Academic Services Officer, the incumbent will assist in the implementation of academic services policies, procedures and processes.

Job specifications duties

The specific duties and responsibilities of the officer will entail assisting in: -

Examination

• Coordinating the examination registration exercise;
• Preparation of examination venues;
• Generation of examination cards;
• Processing of raw examination drafts from examiners;
• Updating of the examination data bank;
• Managing of examination distribution and administration logistics;
• Coordination of the examination marking process;
• Data entry into the examination system to process and generate examination results;
• Undertaking timely production of transcripts and certificates;
• Providing statistics with regard to examination performance;
• Generating reports after every examination cycle;
• Receive and forward all queries relating to School examinations;
• Secretarial work for the Admissions Committee; and
• Secretarial work for the Graduation Committee.

Admission

• Receiving, profiling and processing of admission applications;
• Generating of admission letters;
• Preparing of student registration venues;
• Generating of students Identification cards;
• Opening of student files;
• Folioing and filing of student documents;
• Updating of the students Nominal Roll;
• Providing statistics with regard to School admissions;
• Generating reports after every admission cycle;
• Forwarding general queries relating to School admissions;
• Secretarial work for the Admissions Committee; and
• Secretarial work for the Students Disciplinary Committee.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Bachelor degree in Education, Information Science, Records Management or equivalent qualification from a recognized institution;
• Meet requirements of Chapter 6 of the Constitution; and
• Proficiency in Computer Applications.